HMRC No Longer Accepting Paper P11D and P11D(b) Forms
02/03/2023
You may have read in the latest Employer’s Bulletin that HMRC has announced that from 6th April 2023, it will no longer accept paper P11D and P11D(b) forms. An extract of the article is below:
From 6 April 2023 all P11D and P11D(b) must be reported online
For the 2022 to 2023 reporting year we will no longer accept paper P11D and P11D(b) forms, this includes lists. We recommend you file using one of the following methods:
- HMRC’s PAYE Online service
- Commercial payroll software
If you make a mistake and need to submit an amendment
From 6 April 2023 we will no longer accept any paper amendments. Instead, we will launch a new online submission link to submit your amended P11D and P11D(b). More information on how to use this will be available in the April edition of the Employer Bulletin.
This change has no effect on the way you use the P11D Organiser today or your ability to submit information to HMRC electronically, it is JUST related printing and posting the information to HMRC. It also does not prevent you from using the HMRC P11D Facsimile for distribution of information to your employees, although we’d strongly advise the use of customed benefit statements if possible.
The P11D Organiser and Electronic Submissions
A majority of our customers already take advantage of the P11D Organiser’s ability to submit P11D information to HMRC using the in-built tools of the software – the P11D Organiser has a Government Gateway client integrated into the standard software that will securely send P11D and P11D(b) information to HMRC at the click of a button.
However, it has become evident that some customers still ‘print & post’ their submissions, sometimes because they always have, but some seem unaware that this facility exists in the standard product which they are already using. This is a link to a guide that will walk you through the process of submitting electronically if you’ve not used it before: HMRC Filing – End of Year Filing by Internet – FBI.
P11D and P11D(b) Amendments
HMRC has now told us that they will “publish and mandate an electronic version of the P11D and P11D(b) form accessible via GOV.UK, which will enable employers to submit amended forms electronically from 06 April 2023.
Employers will be able to access a new electronic form within GOV.UK to submit any amended P11D and P11D(b) forms. The electronic form is not linked into the online submission route via either 3rd party or HMRC software, so no changes are required to facilitate its use.”
Summary
HMRC removing the ability to submit paper P11D and P11D(b) forms is a good thing – anytime manual intervention is required to process data there is a chance of errors creeping in, but printed documentation also opens a security hole related to personal information. This change, in line with many of the Making Tax Digital initiatives, will speed up processes, enhance accuracy, and improve security, which are all beneficial to employees and employers. The P11D Organiser is perfectly positioned to ensure that data you have entered is sent to HMRC in the fastest and most secure method available.
If you want to discuss any of these points, please drop us an email to support@p11dorganiser.co.uk, or give us a call on 0161 820 7113.